Generally we try to pack the blog with useful tips, exciting adventures, or a little humor for your Colorado group ski trip. Today we’re going to explain why working with Ski Daddy brings those great benefits to you in real life and not just on the blog. [Read more…]
We’ve talked before about some things to consider when planning your group ski trip, and some things you can do to to make your ski trip better when you’ve got kids in the crew. But today I want to talk about a couple of things that can really make a big difference to the success of your ski trip. [Read more…]
You’ve done it. You’ve planned the perfect group ski trip. You look forward to great days on the slopes and great evenings of devotionals and bonding with your youth group.
Excitement is building as the day of departure gets closer, but then the unthinkable happens. The flu sweeps through your group, and you’ve got a bunch of really sick kids on your hands. They’re in no condition to ride a bus for 12 hours to a high elevation and then ski for a few days.
Those sick kids also ponied up several hundred dollars for this trip. It’s too late for the resort to rebook the rooms. There’s no refund happening this late in the game.
This is where group ski trip insurance comes in. This scenario impacts an entire group, but even when bad luck causes one person to cancel at the last minute, money is wasted. And trip insurance doesn’t just insure trip cancellation due to illness. Take a look at what it can cover:
- Trip cancellation or interruption
- Medical evacuation
- Medical expense and transportation
- Lost or stolen baggage
- Car collision coverage
- And more, all depending on your circumstances and the plan you choose
Ski Daddy recommends Travel Guard insurance for our groups. We don’t sell the insurance ourselves, but our groups purchase directly from Travel Guard. There are several policies to choose from and as a group leader you can purchase insurance for the entire group and build it into the package price, or you can leave it up to the individuals in your group to purchase their own policy if they choose.
It’s important to understand the terms of your travel insurance policy – exactly what’s covered, how you can make a claim, and any time limitations on the coverage. But a little extra legwork now can save a lot of disappointment later.
However you decide to handle the insurance, this is just another way you can reduce the stress of planning a group ski trip. Let Ski Daddy show you how it can be a stress free process!
Youth group leaders carry a lot of responsibility. You want your group members to be happy. You really want the parents to be happy. You’re responsible for managing money well. You have to compete with all of the distractions of the world.
This is why youth leaders often struggle when it comes to planning a major event, such as a ski trip. Do you do all the work yourself, acting as a good steward of the youth group’s finances? Or do you delegate or hire someone to do the planning and organization so that you can focus on other aspects of your ministry? After all, each day is blessed with 24 hours, no matter how much you try to stretch it out.
While Ski Daddy can’t give you 25 hours in your day, he can drastically reduce the time you would spend planning a DIY ski trip, typically at a cost savings to your group.
Before You Go on Your Group Ski Trip
Ski Daddy sends over 200 groups on ski trips each year. This experience has given the team expertise and helped them develop the industry-leading service standards that their groups come back for year after year.
Ski Daddy’s knowledgeable staff is always on hand to answer your questions. The entire crew has been involved with planning ski trips for years, and most of them have visited the ski resorts they work with multiple times.
The staff works with you from the moment you get the idea you want to book a trip. They understand the timeline of planning a trip, and they understand the obstacles you will face on your end as you gather your group together. Usually they work with you for several months and become your single contact for everything – accommodations, equipment rentals, lift tickets, lessons, etc.
Ski Daddy has created a user friendly online program for your group. Your group will receive its own personal ski trip website, and members can sign up directly on the site. No tracking down paper forms for you. Your site will help manage payments, rooming lists, and additional costs that you need to add such as meeting space or transportation. Ski Daddy is constantly improving the interface to make it easier for you.
Once You Arrive on Your Group Ski Trip
Ski Daddy makes going skiing as easy as showing up. When you arrive at your resort, you’ll find lift tickets and lesson passes labeled with the name of each of your skiers. Your lodging will be prepared with a rooming list so check-in is a breeze. And Ski Daddy gives you the cell numbers of the team for you to contact in case of problems. No calling an office and waiting till morning or, worse, over the weekend for help.
Finally, Ski Daddy has been at this for over ten years with thousands of skiers. Ski Daddy has developed great relationships with many of the resorts, so that you get deals with Ski Daddy that you simply won’t be able to find on your own. All that service, all that time savings, and money saved to boot.
That’s hard to beat! Let Ski Daddy handle your ski trip while you focus on your youth ministry. If you are ready to book your group’s ski trip for this winter, get in touch. We can’t wait to get to work for you!
So you know about all of the benefits of planning your group ski trip during the summer, you’ve booked your trip. Now it’s time to create the buzz within your group for the gnarly ski trip you’ve planned. Fortunately the internet offers no end of opportunities to build that excitement. Ski Daddy has great ideas to help you publicize your group ski trip.
Send out teasers
Use email, facebook, twitter and other popular social media to send out teasers about your ski trip, announcing first day of registration. You can use Facebook’s scheduling feature to set these up all at once, or use a free app like Buffer to schedule across all the social media platforms.
Add text to photo and post them to Instagram. Ski Daddy may have a few pre-made pics for you in the near future. But in the meantime you can use free resources like PicMonkey to create your own.
Create a Pinterest group board for your group ski trip and allow your group to post to it. They can add pics of amazing boards and skis, skiwear, quotes about the mountains and outdoors, and photos of beautiful scenery. You can add some of those same teaser pics you used on Instagram to get the buzz going.
Have some fun with it
Post questions on social media for your group to answer:
- What’s the scariest slope you’ve ever been down?
- What’s the best food to eat after a hard day of skiing?
- Groomers or moguls?
- Gloves or mittens?
Offer to buy a snow cone for the best answer (Get it? Snow cone?), and invite the rest of the group along for a snow cone night.
Use video. Take advantage of your kids and their creativity and get them to make some fun clips for Vine or even some full promotional videos for You Tube.
Make sure the parents are in the know
Often parents rely on the church bulletin for their information. If that’s the case use the bulletin, and be sure the parents know things like when the sign ups begin and if there is an early sign-up discount.
Be sure to point parents to your group’s ski trip website provided by Ski Daddy in all your communications with them. Help them understand that this is where all the details about the trip are and that this is where they sign up. If you can get all your sign-ups on your website, it will save you a ton of time and energy.
You’ve made the plan, booked the trip, now all you need to do is get the group signed up. A little buzz now will equal a lot of sign ups come September!