Group Leaders: Tips for Maxing Out Your Trip Sign-Up on Day One

So you’ve decided to set up a ski trip for your group and it’s time to get ready for sign-ups. Getting the bulk of your sign-ups on the first day is one of the keys to keeping your trip-planning headache free. Over the years we’ve noticed some best practices emerge that help maximize sign-ups on the day they open.

Social media might drive us all a little crazy at times, but it’s a great tool, particularly if you are working with students.

Schedule Facebook posts on your group page in the weeks leading up to the opening of sign-up. This is a great place to promote the trip and add You Tube ski videos to get the group motivated. Like this one.

Use Instagram to post pictures to get the group pumped. Often a great picture can inspire people far more than words. You can use PicMonkey to customize them for your group like this:

max out your group ski trip sign-ups


Tweet teasers to the group. “What’s the worst spill you ever took on the slopes?” “Board or skis?” “Trees or groomers?” These will get your group talking and excited about the trip.

Recruit some of your group to record and post some Vines about the trip. Have fun with this. Get a little crazy. You know you want to.

If you are leading a church group, don’t forget to use your church bulletin so the parents are in the know, too. Teenagers can be notorious for forgetting to tell their parents critical information, amiright?

And while we are talking about parents, why not offer a “Book-by-this-date” discount to encourage early sign-ups? Money talks. Loudly.

Use your church or group’s website, maybe posting one of those snazzy pictures you made on PicMonkey for your Instagram posts.

Be sure to advertise the number of available spots, particularly if it is limited, and the release date in all of your promotions. And always link to your group’s Ski Daddy website so it will be easy for your group to know exactly where to go to sign up. A little promotion up front will save a lot of time later, and it’s a lot more fun than tracking down your group members to remind them right before the deadline.

If you need help with promoting your group ski trip or have other questions about organizing your group, get in touch with one of the great members of the team at Ski Daddy. This is what we do all day, everyday, and we can help make your trip, from planning to returning home, smooth and headache-free.

Do you have any great ideas for promoting your group ski trip? What has worked for you in the past? Leave a comment and let us know – there are other group leaders out there who could benefit from your experience.

Three Things to Remember When You Plan Your Group Ski Trip

A ski trip can be a great venue for a group vacation, whether it’s for a high school youth group, a college fraternity, or a multi-generational family reunion. As you plan your fun on the slopes there are some important points to keep in mind when choosing a ski resort to make the trip the best it can be for everyone involved (and easy for you!).

Not All Ski Resorts are Created Equal

Besides the cost and ease of access, there are plenty of factors involved in choosing the perfect ski resort for your group ski vacation.

If you remember fondly the endless days you spent on your snow board with all of your frat brothers on a college ski trip, that’s awesome, dude. But remember that a resort that was perfect for a bunch of 21-year-old snowboarders might not offer everything your grandfather and your 2-year-old niece need. Keep in mind the different ages, abilities and interests of your group members as you consider the amenities offered by the various resorts. Fresh powder is great, unless you can’t enjoy it because there is no place for the 2-year-old to hang out while you’re out there.

US Navy 021225-N-4308O-003 snowboarding in the Southern French Alps - Choosing a Ski Resort

Time Changes When You are in a Group

I’m not sure if gathering a large group together causes an actual warp in the fabric of time itself. I do know that getting everyone ready and moving in the right direction can be a challenge that increases exponentially with the size of the group. And of course, everyone likes to linger and chit chat over hot chocolate by the fire. Don’t add unnecessary stress to your trip by making your schedule too tight. Give your group plenty of margin when you put together your itinerary.

You Don’t Have to Ski on a Ski Trip

Most ski resorts today are chock full of amazing activities off the slopes as well as on. Think about things besides skiing you can plan that will make your group ski trip particularly memorable. Perhaps a sleigh ride to a remote mountain cabin for dinner would be the perfect finale to a great trip. Or maybe a few loops around an outdoor ice-skating rink will delight the children in your group.  And you know, everybody loves an afternoon at the spa after working hard on the slopes.

So think outside the bindings on your trip and plan a couple of unusual activities to make the trip above and beyond your group’s expectations.

At Ski Daddy we think about these sorts of details so you don’t have to worry if you’ve forgotten something. We can help you select the right resort for your group’s interests and budget, and we can plan and schedule all the activities for your trip. Get in touch – we would love to talk about the possibilities for your group ski trip.